External forms and policies

Our full list of A-Z Policies and HR Forms can be found on our dedicated HR and Organisation Development Hub which provides members of staff access to the HR information they need as an employee of the University.

The policies and forms provided below may help you prior to joining the University of Stirling.

The following forms may assist you prior to joining the University of Stirling.

Relocation Expenses

Relocation assistance may be provided by the University and is considered on a case-by-case basis against the eligibility criteria. Use this form to understand more on these criteria and once relocation has been agreed, make a claim. 

Relocation Expenses Form

Interview Expenses 

Interview expenses may be given by the University to assist with expenses incurred when travelling to and from an interview with the University. To apply for these expenses please use this form.

Interview Expenses Form

External Payments

External Examiners are entitled to reclaim reasonable expenses in relation to their duties. To make a claim please use this form.

External Payment Form

The following policies may assist you prior to joining the University of Stirling.

PVG & Disclosure Policy

The University is committed to providing a safe and protected environment for its staff and students at all times. We comply fully with the relevant legislation and statutory guidance to ensure that, where relevant, applicants, employees and students are members of the Protection of Vulnerable Groups Scheme (the PVG Scheme) which has been introduced by the Protection of Vulnerable Groups (Scotland) Act 2007.

Staff who carry out ‘regulated work’ with children and/or ‘regulated work’ with a ‘protected adult’ under the 2007 Act are required to be members of the PVG Scheme. This is to ensure that they are not barred from carrying out work with children and/or protected adults or become barred in the future whist still in our employment.

PVG and Disclosure Policy and Guidance

Annual Leave

The University's leave year runs from 1 August to 31 July. Leave should be taken in agreement with the line manager/Dean of Faculty/Executive Service Director. For more information, staff can view our internal webpage on annual leave entitlement.

This table sets out the full time equivalent hours for each category of leave:

*Long service leave is awarded to entitlement in the leave year that follows the relevant year's service accrued. For example, an employee on Grade 1-5 who has 3 years' service on 01 July 2023, would receive 7.2 hours (pro rata if part time) to their August 2023 - July 2024 entitlement onwards.

Other Paid Leave

Employees are entitled to other paid leave including:

Adoption, Bereavement, Maternity, Paternity, Parental, Research, Shared Parental and Time Off for Dependants leave. The terms of which can be viewed by current members of staff on the HR and Organisation Development Hub.